THIS FORM SHOULD BE RETURNED TO THE GRADUATE RESEARCH
SUPPORT OFFICE IN HARD & ELECTRONIC COPIES
Date Rec. ___/___/___
for official use
UNIVERSITY OF SUNDERLAND
Application for Extension of Period of Research Degree Registration
Guidelines for students applying for an Extension of the Period of Research Degree Registration (form RC/Ext)
1.An application for an extension of the period of registration (form RC/Ext) will be considered for approval by the Research Degrees Group (RDG). An application to extend the period of registration can be for up to 12 months after the original expiry date of registration (regulation 3.8). Applications will only be approved if there are acceptable extenuating circumstances explaining the need for the extension.
Applications should be accompanied by supporting evidence that details the nature of the extenuating circumstances that have prevented the submission of the thesis by the end of the registration period (see point 1.4). The RDG will decide whether the application properly supports the request.
If the application is not approved, the student will not be permitted to submit the thesis for examination and the Postgraduate Research Degrees Sub-Committee (PRDSC) will be notified of the withdrawal of registration.
Please read the following before completing the application:
1.1A time plan for submission of the thesis that has been established between the student and the supervisory team should be provided in section 5 of RC/Ext form.
1.2Where appropriate, students should provide details of any extenuating circumstances that have prevented the submission of the thesis in section 5 of RC/Ext form.
1.3Prior to consideration by the RDG, the supervisory team will confirm whether or not they support the application being made by the student by signing the RC/Ext form.
1.4Supporting documentation from a professional (e.g. Doctor, Counsellor, Disability Support Advisor) should be provided, for consideration by the RDG.
1.5The RDG will have the authority to consider any cases where reasonable factors may mean that a student cannot, at that point, provide documentary evidence.
1.6Normally the documentary evidence will also be made available to the supervisory team and Research Student Manager (RSM) within the faculty or school and RDG panel members.
1.7In exceptional circumstances the Chair of the RDG may decide that the evidence presented contains information which unnecessarily or wrongfully breaches confidentiality in respect of the student or other person(s), or may otherwise be detrimental to the interests of the student or other person(s). In this case the Chair should advise the supervisory team and RSM that documentary evidence has been received without presenting the detailed information.
1.8The final decision on the nature of the information to be presented rests with the student, subject to any advice or guidance sought from the Chair of PRDSC.
1.9The form RC/Ext and supporting evidence should be received in the GRS at least one month before the current expiry date of registration.
1.10If an application is not received in the GRS after the registration period has expired, the student will be sent one reminder informing them that the registration period has expired. If no response is received the RDG will be notified of the withdrawal of registration.
2.The RDG will consider each student’s case and decide whether:
2.1 The documentary evidence presented properly supports the application
2.2The nature of the extenuating circumstances claimed is such that it could have affected the completion and submission of the thesis.
2.3A satisfactory time plan for submission of the thesis has been established between the student and supervisory team.
2.4After full consideration of the application and supporting evidence, the RDG will decide whether or not the student should be granted an extension of the current expiry date of registration.
Any further extensions beyond the current period of extension will only be considered under exceptional circumstances.
3.Review of Decision
If a request for a review of the decision made by the RDG is required, please refer to the “Academic Appeals Procedures available from GRS or the University Student Handbook.
Grounds for appeal are:
i) Material Procedural Irregularity - that you can demonstrate either that there has
been an administrative error, that proper process has not been followed, or that the
academic decision was not arrived at in accordance with the regulations of the
research degree programme, in a way which is relevant to the outcome of the academic decision.
An Appeal will only be considered where any such error has a direct bearing on the
outcome of the decision which is the subject of your appeal.
ii) Unconsidered Extenuating Circumstances - that your performance was adversely affected by illness or other factors which you were unable, or for valid reasons unwilling, to communicate through the established procedures.