Attachments

 

Quality Handbook

 

 

 

Minor Modification Form

 

To be used for modifications to an existing module or creation of new module within existing programme/short course or for modifications to a programme/short course.

 

Complete one form if the same change applies to more than one module, programme or short course.

 

If the change is associated with modules of the parent programme leading to the Integrated Foundation Year then the Process for Modifications to Integrated Foundation Year (IFY) should be followed.

 

  1. Basic Information  

 

1.1

Module Modification

Complete sections 2 and 4

Choose an item.

1.2

Programme Modification

Complete sections 3 and 4

Choose an item.

1.3

Module and Programme Modification

Complete sections 2, 3 and 4

Choose an item.

1.4

Faculty responsible for Module

Choose an item.

1.5

Start date for 1st Cohort

 

1.6

Semester for 1st Cohort

 

1.7

Rationale for change:

 

 

 

 

 

 

 

  1. Modifications to Modules

 

2.1

Module Code[1]

 

2.2

Module Title

 

2.3

HECoS Code

https://www.hesa.ac.uk/innovation/hecos

 

2.4

Programmes (including Combined Subjects/Short Courses) for which the module is already or will be core/option.  Changes to core modules will change the programme, therefore Section 3 should be completed.

 

Programme/Short Course Title

Core/Option

 

 

 

 

 

 

 

 

 

 

 

 

2.5

Modules for which this is pre/co-requisite. Any modules listed below should be updated and sent to Quality Support, however, a Minor Modification process does not need to be followed for those modules.

 

Module Code

Module Title

 

 

 

 

 

 

 

 

 

2.6

Proposal

Only complete details for 2.6a, 2.6b, or 2.6c as appropriate

2.6a

Modifications keeping existing module code

This includes changes to pre/co-requisites, learning outcomes, content, teaching and learning methods, assessment (weighting or type), or other.

 

Details of change:

 

 

 

 

 

2.6b

Modifications requiring a new module code

This results from changes to title, level, number of credits and/or substitution of new module for old. 

 

New Module Code1

 

 

New Module Title

 

 

New HECoS Code

https://www.hesa.ac.uk/innovation/hecos

 

 

Detail of change:

 

 

 

 

 

2.6c

New Module

If this is a replacement module list the old module code and title.

 

Detail of change:

 

 

 

 

 

2.7

Has the relevant Programme Specification(s) been updated (including any changes to Pre and/or Co-requisites and addition of new module as appropriate) If applicable, complete section 3 Modifications to Programmes for programmes containing this module.

Choose an item.

 

2.8

Please confirm that the modified module continues to meet the National Qualifications Framework 

Choose an item.

 

2.9

Is the module available to other programmes in other faculties?

 

Choose an item.

 


  1. Modifications to Programmes

 

3.1a

Minor modifications requiring Academic Development Committee (ADC) approval Also complete section 5.

Choose an item. 

3.1b

Minor modifications devolved to Faculty for approval[2]

 

Choose an item. 

3.2

Current Programme Title(s):

 

 

 

 

3.3

Detail of change (including new programme title(s) if applicable)

 

 

 

 

 

3.4

Has the Cumulative Minor Modifications report been considered?[3] This will also be considered by Programme Studies Board and QMSC Scrutiny Group. Refer to Revalidation Triggered by Cumulative Modifications.

Choose an item.

 

3.5

Date from which the change will be effective and the cohorts affected (including collaborative provision):

Implementation date:

 

Cohorts affected:

 

Cohorts affected:

 

Cohorts affected:

 

 

 


  1. Approval

 

4.1

External Examiner approval[4] (attach evidence of consultation).

 

 

 

 

 

 

(Name of Examiner)

(Date)

4.2

If module/programme is offered collaboratively (including UoS in London and UoS in Hong Kong), confirm that the affected institution(s) have been contacted (attach evidence of consultation).

Choose an item.

 

4.3

Confirmation that consultation with students affected by the change has taken place, particularly if it affects their award classification

 

 

 

 

 

 

(Signed - Programme Leader)

(Date)

4.4

Module Studies Board/s (attach extract of minutes or Chairs Action)

 

 

 

 

 

 

 

(Name of Board)

(Signed - Chair)

(Date)

4.5

Programme Studies Board/s (attach extract of minutes or Chairs Action)

 

 

 

 

 

 

 

(Name of Board)

(Signed - Chair)

(Date)

4.6

Quality Management Sub Committee Scrutiny Pool

 

 

 

 

 

 

 

(Signed - Chair)

(Date)

 

  1. For Minor Modifications requiring ADC approval (only)

In addition to completing section 3 the following should be added:

5.1

Clarify arrangements for students on existing programme(s), either;

  • Transfer to the new programme title
  • Remain on the old programme title until completion of the programme (and therefore, clarify teach-out arrangements, including how many cohorts and the number of students affected).

 

 

 

 

 

5.2

Approval by Academic Development Committee

 

 

 

 

 

(Signed)

(Date)


  1. Reporting and systems update

 

Quality Support to:

  • Update/create module(s) on SITS
  • Forward updated SITS form to Planning-MI (if applicable)
  • Update Minor Modification database for reporting at QMSC
  • Forward outcome to proposer
  • Forward outcome to Programme Studies Board Officer* and Faculty Academic Committee Officer for reporting at next meeting
  • If applicable, upload updated Programme Specification to MySunderland and inform Digital Content to update website
  • If applicable, inform Timetabling
  • If applicable, notify Faculty of External Examiner appointment or reallocation required

 

* If applicable, Programme Support/Programme Team to inform UoS in London, UoS in Hong Kong and TNE Partners of outcome and forward updated programme specification(s) and/or module descriptor(s)

 

  1. Documentation to be attached to this form:

 

For 2.6a -Modifications keeping existing module code

Modified Module Descriptor

Old Module Descriptor

Extract of MSB minute

Evidence of External Examiner approval (where appropriate)

Evidence of Collaborative Partner consultation (where appropriate)

Updated Programme Specification (where appropriate)[5]

Updated SITS Form (where appropriate)[6]

 

For 2.6b - Modifications requiring a new module code

New Module Descriptor

Old Module Descriptor

Extract of MSB minute

Evidence of External Examiner approval (where appropriate)

Evidence of Collaborative Partner consultation (where appropriate)

Updated Programme Specification

Updated SITS Form

 

For 2.6c - New Module

New Module Descriptor

Extract of MSB minute

Evidence of External Examiner approval (where appropriate)

Evidence of Collaborative Partner consultation (where appropriate)

Updated Programme Specification

Updated SITS Form

For 3 -Programme Modifications

Extract of PSB minute

Evidence of External Examiner approval

Evidence of Collaborative Partner consultation (where appropriate)

Updated Programme Specification

Updated SITS Form (where appropriate)


[1] To receive a new module code email Quality Support with the title, subject, level and credit value

[2] The following are not devolved programme modifications:

  • Changes to programme learning outcomes, including changes to award type, such as changing from BSc to BA
  • Changes to academic programme specific regulations

[3] Cumulative Minor Modification report to be requested from Quality Support

[4] Confirmation and evidence should be provided that External Examiner approval has been obtained where a module contributes to the final award of a qualification (e.g. Levels 4 and 5 modules on a Foundation Degree and Levels 5 and 6 for an Honours Degree must have External Examiner approval).

[5] If the TLA has changed certain matrices will need updated

[6] As above, TLA may change the information on the SITS form.